Requesting Certified Copies of Documents
Users may request certified copies of documents be sent directly to them by the Union County Clerk's Office. Documents can ordered online or via regular mail. If the user selects to order online then a credit card will be required for payment. If the user chooses to order via regular mail then a list of required documents must be printed. This printed list is sent to the Clerk's Office along with a check, money order, or credit card to cover the cost of copying.
 
1. Creating the Request List
The request list is created using the Name Search, Book and Page Search, and Instrument Number Search. Each document record displayed on the Search by Name Results page includes a link labeled "Request Certified Copy", which is located to the right of each record. To add a document to the request list, click on its associated "Request Certified Copy" link. Clicking on this link takes the user to the Request List form.
 
2. Using the Request List Form
  1. Choose Copies -- Each item in the list displays the pertinent information for a document including instrument number, document type, recorded date and the number of pages. There is also a box where the user enters the number of certified copies being ordered. A user can order a certified copy at a cost of $8.00 for the first page plus $2.00 for each additional page. The user can choose to remove a given item by clicking on its associated "Remove Entry" link.
  2. Add More Items -- To add more items to the list, click on the "Update Order and Continue Searching" button. This will take the user back to the Search Results page where other items can be selected. Any new searches can be completed at this time, and new items can be added.
  3. Clear All Items -- Click on the "Clear All" button to remove all of the items from the request list form.
  4. Order Online -- After all the information is added to the request list, click on the "Order Online" button to begin on online credit card transaction.

    On the following "Request List -- Order Online" page, select the "Click to Pay Online" button, which will take the user to our third party credit card merchant via a secure encrypted network.
  5. Order by Mail -- After all the information is added to the request list, click on the "Order by Mail" button to create a printable order form. This printed list is sent to the Clerk's Office along with a check, money order, or credit card to cover the cost of copying.

    On the following "Request List -- Order by Mail" page, use the name and address form to enter the delivery information for the certified copies. Click on the "Go to Print Form" button to view a printable version of the list.

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